Tag Archives: supplies

Archiving in Rural Libraries: Newspapers

Does your town have a newspaper? Did it have one once? If the town or surrounding towns have or had a newspaper the library probably has every copy ever printed. Chances are that many patrons will come in and ask for the back issues of these newspapers. Therefore, storage for these materials can become difficult. When faced with storing newspapers it is very common to see them stored in stacks that can easily be searched when requested by a patron. Keeping these papers usable for the public is the challenge that many librarians and archivists face.

The easiest way to preserve newspapers is by purchasing large acid & lignin free newspaper folders. These folders are generally labeled as oversized folders that can be purchased to the sized of the newspaper. I would suggest purchasing a folder that is slightly larger than the newspaper so the item is fully covered. This will keep it completely out of damaging light and dust. The most common practice is to have one newspaper per folder so that each item stays as pristine as possible. These folders can then be put into an oversized box that can easily be looked through in order to find the item when requested. If the newspaper is particularly fragile it is suggested that it does not circulate among patrons. A fragile item will be fine in one of the folders but for extra protection I would suggest using a Mylar or Polyester sleeve. These sleeves will encase the entire newspaper in a type of plastic wrapping that will prevent moisture and air movement through the item. I suggest this for those newspapers that are starting to disintegrate from age and use. Though it will not stop the disintegration process entirely it will slow it down enough to ensure its usefulness for the future.

Depending on where the items are purchased the cost will fluctuate. The two most common archival suppliers are Gaylord Archival Supplies and Hollinger Metal Edge. The item depends on the best place to shop. The items within these two companies are comparable in quality so when ordering it is important to have a general idea of how many items are needed. When ordering take notice of the package sizes (package of 10, 25, 50, etc.) and of the minimum order amount. Because these folders and boxes are oversized they may not be available at a general office supply store like Staples.

Where to start with your newspaper archive: 

  1. Gaylord Archival Supplies has a starter kit available for those archiving newspapers for the first time. It is available for order at this link.
  2. Hollinger Metal Edge also sells a newspaper kit. The page comes with the option to purchase more folders of the size that are in the kit right away. It is available at this link.



Back to the Basics — Supplies!

Adapted from Aston Garner's Pencil Bucket (https://secure.flickr.com/photos/26187880@N03/9453126721/in/photostream/) under CC BY-NC 2.0 license (https://creativecommons.org/licenses/by-nc/2.0/).

Adapted from Aston Garner’s Pencil Bucket under CC BY-NC 2.0 license.

If you work in a library, you know you need certain special odds and ends to continue to function smoothly.

Sometimes you can get by with gumption, duct tape, and chutzpah, but for those occasions when you need something you can’t make yourself, turn to one of these fine sources:

General Library Supplies (anything from shelf labels, to book drops, carts, and furniture)

Library Cards and Barcode Labels (ND, SD, and MN only)

Mailing Supplies

Archival Storage and Mending Needs

Microform Reader/Scanners and ND Newspaper Microfilm